What is "science management"?
Science management could be, for example: science administration, controlling, national funding programmes, Horizon 2020 project participation or coordination, previous EU Framework Programmes for Research, other EU funding programmes, international cooperation, industry cooperation, research cooperation, regional clusters, knowledge transfer, human resources management, facility and infrastructure management, strategic planning, public relations, political communication or evaluation.
Is it necessary for participation to be actively involved in the middle management?
Yes. The goal is to address professionals who are actively involved in science management.
What is "middle administrative management level"?
With regard to the "ERA Fellowship - Science Management" action, the "middle administrative management level" means the level between the Executive Board and the performing level in a hierarchical organisation. Staff members from middle administrative management level communicate and break down information and policies from the executive board to lower management. They are usually responsible for, inter alia, the strategic management of groups and organizational subdivisions and are in charge of coordinating activities within a department or unit.
What is a "science manager"?
Science managers work in higher education institutions, non-university research organisations or research funding organisations. More specifically, they work in administration, central departments, staff units, at the Dean’s office or at Chairs concerning third-party projects. In their function as central contact point, they render advice to scientists during the application phase and help them to find a suitable funding instrument. They develop strategies for the institution and accompany projects independently. They also handle the management of cooperation projects and organise and accompany administrative projects. In short: Science managers are service providers for scientists.
Can researchers apply for an ERA Fellowship, or is this course designed for middle "administrative management" employees of a research institute / university only?
The target group are professionals in the administrative management of an institution. They may perform research at the same time.
Do I have to prove that I have been in the service of the same employer for at least three years?
No, the three years‘ work experience may have been acquired with different employers. It is essential, however, that you possess three years’ work experience altogether and that your current employer is a science organisation located in an EU13 state.
Am I allowed to participate if I haven’t already been active in science management for at least three years?
No. But the three-year expertise in science management may have been acquired in more than one institution.
Are employees from other EU13 organisations also eligible?
The programme is primarily targeted at science managers from the middle administrative level from research organisations, research funding organisations or higher education institutions. In exceptional cases, employees from, e.g., cluster organisations may also be eligible provided that they otherwise fit the requirements and perform similar tasks. Employees from ministries or other authorities with no links to scientific practice are not eligible, however. Please contact us if in doubt.
May self-employed people with experience in science management participate in the programme, even though they do not belong to an organisation?
No, this is not possible. Employment with a relevant research institution is a prerequisite for participation in the programme.
Is my organisation allowed to participate, even though its focus is not EU consulting?
Yes. Non-university research facilities, research funding organisations, universities as well as institutions which contribute to research are all eligible for funding. A focus on EU consulting is not necessary.
Are private universities allowed to apply?
Does the guest stay at the host institution need to be implemented in one continuous, i.e. uninterrupted period, or can it be divided into several parts?
The purpose of the ERA Fellowships is to provide a continuous mentoring of the EU13 Fellows during their stay at the German host institution. The Fellows are generally supposed to remain at their German host institution without interruption.
Only in exceptional, justified and comprehensible cases an interruption of the guest stay will be approved. The interruption should be limited – in consultation with the host institution – to a maximum of 4 weeks.
Short interruptions (up to 2 days within a 30-day period) are allowed without justification and in consultation with the host institution.
Any additional non-project-related costs for travel / interruptions of the guest stay (exempt: campus week) are not within the rules of the funding announcement and have to be borne by the Fellow. Travel to the campus week is fully eligible.
Interruptions due to holidays are not accepted.
Do I have to provide certificates proving my language skills?
A self-assessment according to the Common European Framework of Reference will suffice if you can credibly demonstrate in your CV that you possess the required language skills. We may call you to assess whether your language skills are good enough to find your way around the host organisation and to participate in the events of the campus weeks. If available, you are welcome to provide international language certificates (e.g., TOEFL, IELTS, Cambridge Certificate) along with your CV.
Is it possible to provide missing documents after the application?
It is possible to hand in certified documents (employer’s consent, proof of English language skill level) after the application, if provided within 2 weeks following the application.
How do I find a suitable host institution in Germany? How do we find a suitable fellow?
Prospective host institutions as well as potential Fellows may register their profile in a Partnering Tool available on this website. It is also possible to make use of existing contacts or search for potential host institutions or Fellows independently (registering in the partnering tool is not mandatory).
Social insurance regulations for ERA Fellowships in the host country
Some years ago, special social insurance regulations for work stays of EU citizens in another EU country came into force. As social insurance should not be paid twice in the EU – in the EU country of origin (permanent employment) and in the EU host country - an official certificate (A1 certificate) is needed for the duration of the stay of the ERA Fellow at the host institution.
Since 2019, compliance with this regulation has been more strictly monitored than before.